Use Lumary's GL codes to populate Xero account codes

This article explains how to use GL codes in Lumary to align the account codes in financial extracts with a Xero accounting system.

The GL Code field in Lumary provides several different ways to set up the system to include account codes in financial extracts. If you're integrating with a Xero accounting system, you can:

• do nothing, which will mean financial extracts will include the number 200 as the default GL Code and account code for all services
• set your own account code in Lumary Settings that will be used for all services, and/or
• set individual account codes that will be used for specific services.

Set up a Xero account code in Lumary Settings

By default, Lumary uses 200 as the account code for all services when integrating with Xero. However, by changing the Default GL Code in Lumary Settings, you can set this to a number that aligns with your Xero accounting approach.

To set the Default GL Code:

1. Click on the App Launcher.
2. Click in the Search apps and items... field.
3. Type Lumary Settings.
4. Click on the Lumary Settings text link.
5. Click on the INTEGRATIONS tab.
6. Scroll down to the Accounting Package section.
7. Click in the Default GL Code field.
8. Add in the account code as it appears in Xero.
9. Click on the Save button.

This number will now be included when financial extracts are sent to Xero, unless the service has been set up with its own code.

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Set up a Xero account code for a specific service

If a service has a specific code in your Xero accounting system, you can add that code using the Site/Services Programs record in Lumary. You'll need to add the code for each site or service program linked to the service.

To set a GL Code for a specific service, you'll need to navigate to the specific service record. If you've already done this, skip ahead to the click on the Related tab step. Otherwise:

1. Click on the App Launcher.
2. Click in the Search apps and items... field.
3. Type services.
4. Click on the Services text link.

5. This will open a list of services. If your service isn't listed, it may help to filter the list view. To do this, click on the Select List View drop-down list.
6. Select your record's type.

7. Click on the text link of the service name you want to link. If you can't find your service by scrolling:
   1. Click in the Search this list... field.
   2. Type part of the name of the service to filter your list.

8. Click on the Related tab.
9. Scroll down to the Site Services/Programs section.
10. Click on the Site Service ID text link for the site and/or program where the service will be delivered.

11. Click on the pencil icon at the end of the GL Code field.
12. Type in your preferred account code for this service.
13. Click on the Save button.

This number will now be included when financial extracts for this service and site or program combination are sent to Xero.

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